SBI Student-Owned Services

Accounting Manual

• Introduction
• SUNY Fiscal and Accounting Procedures for Mandatory Student Activity Fee Programs
• Budgetary Control System
• Encumbrance Approval System
• Accounts Payable System
• Cash Disbursements System
• Petty Cash Procedures
• Cash Receipt System
• Accounts Receivable and Purchasing
• Charitable Contribution System
• Payroll and Personnel System
• Fixed Asset System

Payroll

Hiring

• Hourly/Salary Hire
• Commission Hire
• I-9
• Authorization Form

Taxes

• W4
• IT2104
• IT2104e

Time Sheets

• Bi-Weekly Stipend Report
• Commission Timesheet
• Hourly Timesheet
• Salaried Time Sheet Template (MS Excel)

Other

• Address Change
• Direct Deposit
• Travel Log
• 2012–13 Payroll Schedule
• 2012–13 Comm Payroll Schedule
• 2011–12 Observed Holidays
• Employee Rights

Purchasing

Forms

• Capital Exp.
• Tin Form (Substitute W-9)

Purchasing Process Flowcharts

• Encumbrance Cycle at-a-glance
• Accounts Payable Cycle at-a-glance
• Cash Disbursements Cycle at-a-glance

NYS Pay Rate and Pay Date Notices

Notice for Hourly Rate Employees

• Sub Board I, Inc.
• Grad Student Assoc.
• Student Assoc.
• Schussmeisters Ski Club
• Spectrum

Notice for Multiple Hourly Rate Emplyees

• Sub Board I, Inc.
• Grad Student Assoc.
• Student Assoc.
• Schussmeisters Ski Club
• Spectrum

Notice for Employees Paid a Weekly Rate or a Salary for a Fixed Number of Hours

• Sub Board I, Inc.
• Grad Student Assoc.
• Student Assoc.
• Schussmeisters Ski Club
• Spectrum

Notice for Emplyees Paid salary for Varying Hours, Day Rate, Piece Rate, Flat Rate or Other Non-Hourly Pay

• Sub Board I, Inc.
• Grad Student Assoc.
• Student Assoc.
• Schussmeisters Ski Club
• Spectrum

Notice for Exempt Emplyees

• Sub Board I, Inc.
• Grad Student Assoc.
• Student Assoc.
• Schussmeisters Ski Club
• Spectrum

Other

• Asset Transfer
• UB Equipment Disposal Form